Newton, MA Logo for print

City Clerk

Mailing Address Office Hours Department Head
City Clerk's Office
1000 Commonwealth Avenue
City Hall, First Floor
Newton, MA 02459
Monday, 8:30 am - 5:00 pm,
Tuesday, 8:30 am - 8:00 pm
Wednesday - Friday, 8:30 am - 5:00 pm
David A. Olson
City Clerk  
(617) 796-1200

The City Clerk is the official record keeper for the City of Newton. Records kept by the Office of the City Clerk include but are not limited to vital statistics (birth, marriage, and death certificates), Uniform Commercial Code (UCC) filings, Business Certificates (DBA’s), appeals from decisions of the Zoning Board of Appeals and Planning Board, and filings from City Boards and Commissions.

The City Clerk is the Chief Elections Official for the City of Newton.


Online Voter Registration Now Available

Secretary of the Commonwealth William Francis Galvin is pleased to announce that online voter registration is available in the Commonwealth through the portal launched by his office. This important advancement will make registration easier and more convenient as well as cut costs relating to the printing of voter registration forms.

Massachusetts citizens can apply online by visiting Secretary Galvin’s website at and clicking the “Massachusetts Register to Vote Online” button to access the online application system. Any Massachusetts citizen who has a valid identification card issued by the Registry of Motor Vehicles will be able to use the online system to apply to register to vote, update their address or change their party enrollment.

Massachusetts citizens who do not have identification issued by the Registry of Motor Vehicles can still complete an application online which they can print, sign and mail or hand-deliver to their local election official.

Annual City Census
Annual Census Forms for 2016 have been mailed.

Please return your Annual Census Form at your earliest convenience.  Massachusetts Law requires an annual street listing of residents as of January 1st each year (M.G.L. Ch. 51 § 4).  

Responding to the Annual Census keeps your voting status active.  Even if you are not a registered voter, responding to the census will ensure that the City Clerk’s Office can provide you with proof of residency.  Responding to the Census does not register you to vote. 

An accurate count of residents in Newton assists in providing better municipal services.  

Please mail your form to the Election Commission using the envelope included with the form or hand deliver your form to the City Clerk’s Office at Newton City Hall.

If you did not receive a form, you can download a form by clicking on the link below and dropping it off at the City Clerk’s office or mail it to:

Newton Election Commission
c/o Newton City Clerk
1000 Commonwealth Avenue
Newton, MA  02459

If you did not receive a pre-printed census form, please click here.

News From the Clerk’s Office

Today's Poll Worker Training CANCELLED

February 8, 2016  The Poll Worker Training Session scheduled for today, Monday, February 8, 2016 has been cancelled due to the storm. Will be rescheduled for a later date.

Absentee Ballots for the March 1st Presidential Primaries now Available

News ImageJanuary 27, 2016  Newton voters wishing to vote in the March 1st Presidential Primaries, but who will be unable to get to their polling location on March 1st, can request an Absentee Ballot. Absentee Ballots are now available in the City Clerk's Office.