Death Certificates

Please be Advised.  Beginning Wednesday, September 16, 2020, the City Clerk’s Office will be open by Appointment Only for In-person services.  Please call 617-796-1200 to make an appointment.

On-line services including Vital Records requests, Business Certificates, Dog Licenses, Public Records Requests, Mail-in Ballot Applications, and Voter registration may all be done through the City Clerk’s webpage.

This change is being put in place to allow the Clerk’s Office time to prepare for the November 3, 2020 State/Presidential Election.

After the attending physician prepares and signs the death certificate, it is the responsibility of the Funeral Director to file it with the Office of the City Clerk for permanent recording and filing.

Does Newton Have the Record?

Death certificates remain on file in the city or town where the person died and in the city or town where they were living at the time of death (if the individual was residing in a nursing home, the certificate would be in the city or town where the nursing home is located). If you are looking for an older record or doing genealogical research please click here for the City Clerk's City Archive page.  

Certified copies are $10.00 each.  The City Clerk's Office accepts cash, check (made payable to the City of Newton) and debit card.

How Do I Get A Copy Of A Death Certificate?

Order On-line (Allow 10 to 14 Days):
You can order and pay for a copy of a death certificate to be mailed to you.  Payment processing service charges apply.

Click Here to Order On-line

By Mail (Allow 10 to 14 Days, from the day we receive the request):
A written request must contain the following: 

1. Name of Individual
2. Date of Death
3. Number of Copies Ordered
4. Address to which it should be sent
5. Check in exact amount made payable to the City of Newton

Click Here For Printable Certified Copy Form (PDF)

In Person (Same Day) by appointment only:
City Clerk's Department -- First Floor, City Hall, during regular business hours.

The City Clerk's office cannot accept requests for death certificates via FAX -- and does not accept orders via the telephone. A death certificate, to be considered valid, cannot be a copy or on facsimile paper, Massachusetts law requires that it be certified with the City Seal.

For more information please contact the City Clerk's Office at (617)796-1200 or by e-mail at

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